The General Tuition Assistance Process
While each Tuition Assistance Program (TAP) has their particulars, the general process is similar:
Step One: Apply
Apply right away to you TAP program for assistance. Note that applying for tuition assistance is completely separate from, and in addition to, registering with CLCS for the conference.
Ford, GM (EdAssist), and Chrysler TAP applications must be done online; Steelworkers’ and Detroit Diesel (Scholarship America) applications are done on paper forms. Contact your plant’s Tuition Assistance rep, or the appropriate TAP Center if you need help.
Generally you have to put in the name of thw conference and the workshop you have signed up for. You can leave any "course number" fields blank. TAP programs will not pay if the workshop name is the same as a workshop you have taken before, even if it was at a different conference.
Be sure you are only applying for the tuition amount. The TAP programs DO NOT pay for meals.
Do NOT wait to apply for TAP. Some programs can take weeks to process your application and some require you to submit your forms weeks before hand. Please remember, that if, for what ever reason, your TAP program does not cover your tuition then you will owe this fee to the university, and the university does use a collection service .
Step Two: You Get Confirmation of Approval or Reason for Rejection
If all goes well you will get an email confirming your approval. This message will either include your voucher or tell you how to get it. In either case you will need to print it out (unless you work for Ford -- see below).
If you have not been approved the message will tell you why. If the reason is because you did not hand in a graduation certificate from a past conference of ours then you can contact our office and we will send you a copy of certificate.
Step Three: Get Us Your Voucher
You need to get us your voucher SIGNED BY YOU. (the exception is Ford -- see below). You can do this by printing the voucher and signing it, then send it to use by one of the following:
a) scan and fax it to: 313-583-6430 or email to CLCS.firstname.lastname@example.org.
b) take a picture and email it to: CLCS.email@example.com.
c) Mail it to:Tracy Dye, Program Administrator; Center for Labor and Community Studies; University of Michigan-Dearborn 257 FCN; 19000 Hubbard Drive;
Dearborn, MI 48216. Note mail can take up to 2 weeks to get to us.
d) If you receive your confirmation right before the conference you can bring the signed voucher with you to conference registration.
Step Four: Hand in Your Proof of Completion
We submit an invoice to your TAP program with your voucher -- generally the week following the conference. Unless you work for Ford, your TAP program requires you to submit proof of successful course completion (by handing in the certificate you receive at graduation) within 60 days after course completion to close out the application. Failure to follow this procedure will result in the TAP program not paying CLCS and you being responsible for the full amount of the tuition. Once CLCS has been notified of payment rejection you will receive an invoice from the university for the tuition. The the university uses a collection service for invoices unpaid after 120 days.
If You Have Problems or Questions
Talk to your TAP or education rep. at work. Some CLCS staff do have experience with the various TAP programs, so you can reach out to us if you are not getting answers through work. Keep in mind, however, that the TAP process is specific to your company and is separate from CLCS and the university.
Notes on Specific TAP programs
Ford: Your entire process is done online. Once approved you do not print out and sign a voucher. Instead follow the directions on your confirmation email to activate your voucher electronically. PLEASE ACTIVATE YOUR VOUCHER AT LEAST A Week before the conference. Once you have activated your voucher Ford notifies CLCS . You are now finished -- there is no need to hand in a certificate after graduation.
General Motors: The company uses an outside contractor to handle TAP, called ED Assist (Bright Horizons). Of the Big Three TAP programs GM requires workers to apply the most in advance. They will send you both a Letter of Credit and a Voucher. We need the Voucher with your signature, not the letter of credit.
Chrysler/Stellantis: The TAP system is done in-house through The Hub (thehub.fcagroup.com).